Pan Marine Shipping Agency Services is looking for a dedicated Ships Agency Operator to join our maritime team.

Responsibilities:

• Ensure effective coordination of assigned port calls.
• Assist Port call preplanning.
• Optimize appointment of Operators to vessels and confirm alignment with vessel management.
• Prepare PDA for Transit & port calls in order to arrange remittance in due time.
• Prepare needed docs for Port Call vessels as per port Authority instructions.
• Co-ordinate between accounts/ports/Offices.
• Establish and maintain vessel’s files and ensure all transactions are immediately updated on the system.
• Ensure proactive, efficient and timely communication with clients and operation staff.
• Monitor and record expenses that arises during vessels’ port call.
• Ensure proper monitoring and immediate response and follow up to any vessel master enquiries.
• Ensure mandatory use of shipping system as reporting tool.
• Ensure accurate and immediate response to all incoming emails and / or other types of correspondence as per PanMarine SOP.
• Revise appointments and voyage orders to avoid any miscommunication and identify special requirements if any prior to appointments acceptance
• Propose best services suppliers’ quotations to shipping Manager for decision.
• Check and negotiate with local agent for the PDA's on behalf of our PPL as our OPA responsibilities.
• Ensure that all PPL updated with new (Tariffs, Decrees, Circulars……. etc.).
• Ensure all arrangements are made & properly executed, incl. pre-Arrival security notification; avoiding costly berthing delays.
• Ensure all reporting & documentation requirements are executed as per principal’s instructions
• Ensure dispatch of revised DA after departure.
• Update Suez Canal transit sheet on daily basis.

Qualifications:

• Bachelor’s degree
• High Accuracy and Paying attention to details
• Perfect command of English Language (Written and Spoken)
• Mastering MS-Office
• Good Communicator
• Good Negotiator
• Team Player
• Ability to work under stress

Job Details:

• Employment: full-time
• Location: Alexandria